Keep timber deliveries and ISPM 15 records together.

• Delivery notes in binders

  Which timber arrived when, from whom, how much? The answer is on paper or in a scan somewhere on a drive.

• Authorisations in the inbox

  The treatment provider's authorisation came as a PDF by e-mail. Is it still valid, and for which deliveries?

• Treatment details in spreadsheets

  Method, duration, batch: in a spreadsheet only one person understands.

• And then the question

  Which timber went into this job, and where is the evidence? Collecting it takes time, and gaps show up late.

1. 01

   Receive timber

   Record the delivery: receipt date, supplier, sender as on the delivery note, wood type, quantity with its unit or mass in kg, treatment method and details.

2. 02

   Link the evidence

   Attach delivery note, invoice and treatment evidence as PDF or photo; record the supplier's authorisation with number, authority and validity as stated in the document.

3. 03

   Link material to a job

   Which material went into which packaging job, in the delivery's unit. Nothing is converted, and you cannot assign more than was delivered.

4. 04

   Review what is missing

   Each gap appears with its reason, such as “No treatment evidence is attached”. A person reviews documents; a rejected document no longer counts.

5. 05

   Export a selection

   For a job, a supplier or a period: a ZIP with the original files, a PDF and CSV summary, where each file belongs, and the history.

Real screens of the application with invented companies and sample documents. The application is available in German and English; these images show the English interface.

An export for a period, a supplier or a job is a ZIP archive. The example holds the fictional deliveries of the last 60 days.

• documents/The original files, unchanged and checked by checksum (SHA-256), including superseded versions.
• summary.pdfA printable overview: jobs and deliveries with their status and every open gap.
• manifest.csvFor each file: delivery, supplier, material, job, review status and checksum.
• deliveries.csv, material.csv, jobs.csv, suppliers.csvThe records as tables, safe against formula injection in spreadsheets.
• completeness.csvEvery missing or unestablished item with its rule and reason.
• audit.csvThe history of the included records, with the reason for each correction.

Incomplete items are not hidden: they appear with their reason in the summary and in completeness.csv. A period without deliveries gives a message, not an empty archive.

Download the sample export (ZIP, fictional data)

• Keep suppliers and authorisations

  Authorisation with number, authority and document. An end date only if the document states one; the overview shows valid, expiring or expired.

• Record incoming deliveries

  One delivery with all its material lines in one step, documents included. A validation error never loses what you typed.

• Review documents

  Review, reject with a reason, record a check against the source. Uploading alone confirms nothing.

• Trace jobs

  Link material to a job with quantity and unit; the job shows its complete evidence chain.

• Close the gaps

  Incomplete, needs attention, not establishable: each with its exact reason, plus one list of everything open.

• Correct with history

  Recorded values change only with a reason. Documents are never overwritten; every version stays.

• Bring your spreadsheets

  Suppliers, deliveries and jobs from CSV or Excel, with a template, a preview of every row and your confirmation.

• Work with roles

  Owner, admin, worker, read only. Each business sees only its own data.

• Your suppliers' authorisations as PDF or photo, with number and authority.
• Delivery notes and treatment evidence for the deliveries you want to record.
• Your current jobs with job number, optionally customer and customer reference.
• Existing spreadsheets, if you have them suppliers, deliveries or jobs as CSV/Excel; templates are in the application.

You enter records in the application or import spreadsheets. PDFs are attached, not read automatically. A checklist on the start page leads through the first steps; the guide shows entering, attaching, correcting and exporting. Questions by e-mail to hello@logicalknight.com.

• Separated

  Each business has its own area. The separation is also enforced in the database itself, not only in the application.

• Behind a login

  Access only with a personal account and role; accounts are created by the business's owner. No public sign-up.

• Originals stay originals

  Uploaded files are not changed; a checksum proves it in the export.

• Traceable

  Every change with person and time, every correction with its reason.

• Exportable at any time

  Owners and admins can export everything at any time, also when leaving.

• Location and backups

  Where the application runs during the pilot and how the database and files are backed up, we confirm in writing before you start. We do not state anything here that is not set up yet.

A pilot covers one site and your own deliveries and jobs. It is without obligation; terms after the pilot are discussed openly before anything applies.

1. 01

   Request

   You send the form. We reply by e-mail.

2. 02

   Conversation

   We clarify how you work today and what you want to record.

3. 03

   Access

   You receive an invitation by e-mail and set your own password.

4. 04

   Record

   Suppliers, deliveries and jobs, by hand or by import.

5. 05

   Review

   Together: what did it bring, what is missing?

Request a pilot